On November 15, we began offering a new way for you to indicate how you wanted your spine and barcode labels to come back to you. Those of you who are profiled to receive spine label sets saw a new column "Print Book Label?" appear on the Local Data (Item Level) screen; those profiled to receive smart barcode labels saw a new column "Print Barcode Label?". Both columns display for customers profiled for both. You can use this new level of specificity to save time and typing when you need labels with Location, Volume, and Copy information. For more information, see page 3.

Another great new feature is the ability to suppress receipt of a MARC record. MARC record customers now have a new option Send No MARC Record on the Order Review screen.

The Board of Regents of the University System of Georgia has selected MARCIVE to perform retrospective extraction of US government document cataloging for nine depository libraries. First to implement the file in GIL (GALILEO Interconnected Libraries), using Endeavor's Voyager software, was the University of Georgia in Athens, a regional depository. Selective depositories are next: State University of West Georgia, Augusta State University, Columbus State University, Dalton State College, Georgia Southern University, Georgia Southwestern State University, Georgia State University and Gordon College.

MARCIVE has also been selected to perform authorities processing for these libraries and for an additional 31 libraries of the University System.

Several projects have already been completed. For more details, please contact Joan Chapa.

MarciveWeb SELECT customers who have created MARC records using a Cataloging Work Form or Special Order will soon be able to view, modify, reuse, and delete those records.

Testing is underway on this new feature, which should be released during the First Quarter 2000.

A message will appear in MarciveWeb SELECT when the feature is ready for use. An announcement will also appear on our electronic forum for cataloging customers, Marcive_CAT.

You’ve made it through the turn of the century—now come to our home town to celebrate! Customers, please contact your representative if you might be attending this conference, Jan. 15-17. We want to include you in our special plans!

Come by booth #1603 Saturday and Sunday to meet technical and customer service representatives: Dianne Rendón, Diane Jeffcoat, Blanche Ford, Wanda Leasman, Jeanette Cosby, and Patty Harwood. Please call ahead to set up a specific meeting.

Please stop by Booth #330 during this meeting March 15-17. Find out all the new things we are doing!

Public librarians who are interested in automating their authorities processing, upgrading brief records, or cataloging their government documents are invited to stop by Booth #1234, March 28-30.

TLA is always a special conference for us but this year will be extra special. It marks the first year for the TLA GODORT/MARCIVE "Knowledge Is Power" Award, which we are pleased to sponsor. This new award recognizes a documents librarian for a significant contribution to the field of government documents librarianship.

We hope all of our Texas customers and interested librarians will stop by our booth (#1826) and say hi!

We look forward to talking with all of the medical librarians attending this meeting May 6-9. Stop by booth #617 for information about MeSH authorities, NLM cataloging over the web, and retrospective conversion.

We are proud to be a sponsor of the Hospital Library Section reception and hope to see you there too!

Corporate and other special librarians who would like to know more about cataloging with MarciveWeb SELECT, GPO services, authorities, or retro should visit Booth #333 June 12-14.

Over the April 2-4 1999 weekend, we moved to a new facility. You may still have old literature from us with our Randolph Boulevard address. If you plan to ship anything to us via courier, please use the following address:

MARCIVE, Inc.

12100 Crownpoint

Suite 160

San Antonio TX 78233-5367

All other contact information remains the same (see box to the left).

After you have selected the correct cataloging record, click on either Standard Order or Special Order.

On the Local Data (Title Level) screen, do not change the number in the box labeled Total label sets. Leave it as NC (No Change from Profile).

Click on Continue (enter item level data).

On the Local Data (Item Level) screen, verify that the new choice Print Book Label? is set to l Yes. Verify that Print Barcode Label? is set to l Yes.

Fill in the Volume number box with exactly the information you wish to append to the call number on the spine label and barcode label.

If you click on Standard Order or Special Order, and see an Order Review screen, you have Order Defaults enabled. If you wish to keep library-specific order defaults enabled, you will only be able to modify one item line at a time.

If you wish to remove order defaults, go to the bottom of the main screen to Set or Change Defaults. Choose Order Defaults. Click on Delete Order Defaults.

We have just signed an agreement with Syndetic Solutions of Portland, Oregon to provide us with MARC record enrichment data. There are a number of innovative and economical ways we plan to use these data to make your Online Public Access Catalog better. Look for an announcement soon as to how you can obtain:

Added entries for Fiction records, such as where the action takes place and the name of the main character.

Improved access to Biography records.

Tables of Contents for thousands of Non-Fiction titles, anthologies, and collected works. (See example of how these data might look in your catalog, at right.)

Summaries, annotations, and reviews, from publishers, book jackets, and a variety of annotation and review sources.

If you have a specific project in mind and cannot wait until the press release comes out, please contact Janifer Meldrum at jmeldrum@marcive.com or 1-800-531-7678.

Are you contemplating changing from Dewey Decimal Classification to Library of Congress Classification?

MARCIVE has been assisting libraries like yours with this complicated task for many years. Over the last few months we have been enhancing our reclassification software to handle specific projects. We can now say "Yes" to more complex projects than we could in the past.

Printing the correct number of labels when there are multiple holding codes and multiple copies within the same record.

Printing the new LC call number but sorting the labels by the old Dewey number. Actually, we have always done this, but the process has been streamlined.

Allowing you to choose whether volume and copy information appears on the main spine label or on what we refer to as the "bonus label", a small separate label printed just below the spine label.

Suppressing certain categories from reclassification.

Printing matching barcode labels.

If your library has made the decision to reclassify from DDC to LC, please contact Rose Marie McElfresh for a Reclassification Questionnaire. To quote a price we need to see your specifications and a sample of your data.

Keep in mind that we can also perform reclassification as part of a retrospective conversion project. Just let us know up front!

MARCIVE offers libraries a wide range of backfile authorities processing services. Obsolete name and subject headings are flipped to current practice and the most current version of the LC, ACP, MeSH, or Sears authority record provided. At the same time, the library has the opportunity to clean up a number of other inconsistencies in their cataloging.

We are pleased to have completed several authorities projects in the last few months:

We help libraries keep their authority work up-to-date through ongoing authorities services. A library sends their cataloging records to us via FTP and the next day receives the resulting cleaned-up bib records and deduplicated authorities records. As with backfile processing, there are a number of options designed to make the service particularly useful.

The most useful of these options may be the addition of Notification Service, which alerts the library to changes and deletions of previously distributed authority records.

We have changed all of our current shipping list processing to match, even for the remaining 1999 shipping lists. While this likely will cause no problems for customers receiving MARC shipping list records, those receiving comma-delimited files did run into trouble with the change. I’ve attempted to correct all of the files affected and adjust the record processing to continue two-digit years, but if you are encountering any trouble related to this change let me know and I’ll be glad to take a look.

I'm sometimes asked how or whether MARCIVE works to keep URLs and PURLs accurate.

If you report these problems to GPO directly, you assist in keeping the links working for a great many other people. Users of hotlinked databases, such as MarciveWeb DOCS benefit, of course, but so do the many users of GPO cataloging who load the records with PURLs into their catalogs.

If you prefer to report failed URLs to me, I'll be happy to forward them on to GPO.

Customers of the MARCIVE Enhanced GPO Database Ongoing Subscription can receive a list of all of the titles included in each month's cataloging file. The New Titles List, as we refer to it, is now distributed in electronic form.

Available at the same time as the library's MARC file, the New Titles List summarizes the bib records for that month in plain text format. The easiest way to pick up the list is by using your web browser.

The cost of the service is $0.04 per title. Current customers can begin receiving this list by contacting Diane Jeffcoat at jeffcoat@marcive.com.

Change in Shipping List Number Format

If you are searching shipping list numbers in the Note or Anyword field of the Combined Search screen of MarciveWeb DOCS, you will need to type the shipping list number and the shipping list date in the new four-digit format.

Format examples:

Shipping list 2000-0019-P

Shipping list date 10/22/1999

We do not plan to reprocess older shipping list numbers or dates, on the assumption that older numbers are generally not an important access point in MarciveWeb DOCS.

Finding Full-text Documents

MarciveWeb DOCS includes records with URLs, which provide the "hot-links" to full-text documents on the Internet.

Want to find records with URLs? Go to the "Combined Search" screen. If you know the agency that may have documents on the Internet, enter it on the "Author" line. Then type "Internet" on the "Anyword" line. If you don’t know the agency, you can instead type a subject on the "Subject" line. Then click on "Search." You’ll retrieve a list of titles that have URLs or PURLs.

New MarciveWeb DOCS Subscribers

United States federal agencies put a lot of valuable technical and consumer information out on websites. Some of this same information is available in traditional formats of paper, microfiche, and CD-ROM and can be found in the nearest federal depository.

However many of you in nondepository libraries want to get access to the information simply by connecting to the correct website, rather than sending your patrons across town.

The problem has been the time and effort involved in developing lists of sites, creating appropriate cataloging records so that patrons can find the sites, and loading these records into your Online Public Access Catalog (OPAC). Consultants as well as public and academic librarians have asked us if we could cumulate lists of US government websites and provide cataloging to them.

We now offer government document cataloging records which contain a URL (the address of the electronic document) as an annual $1300 subscription. There is a one-time $75 set-up fee. Every month you receive a file of between 100 and 225 MARC cataloging records for electronic government resources. The MARC records are customized to load easily into your local system.

What types of information can be provided this way? Here are a few examples:

http://purl.access.gpo.gov/GPO/LPS1621

http://www.census.gov/prod/2/gov/gc92-3/gc923-1.pdf

http://purl.access.gpo.gov/GPO/LPS541

http://ffas.usda.gov/currwmt.html

For more information on how you can provide access to a vast quantity of government information without barcoding, shelving, or circulating documents, please contact Joan Chapa at jchapa@marcive.com.